Group Practice Tech

Group Practice Tech by Person Centered Tech: a podcast where we help mental health group practice owners ethically and effectively leverage tech to improve their practices.

Group Practice Tech is a business podcast hosted by Person Centered Tech, with 100 episodes on record and a Required Pod Score of 80.

Person Centered Tech hosts Group Practice Tech, a business show with 100 episodes published.

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  Episode #31

  Episode 631: Supporting the Whole Client: Physiology, Mental Health, and GLP-1s with Dr. Kristen Allott

  Oct 2, 20261h 2mS6

  Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we chat with Dr. Kristen Allott about how mental health providers can support client well-being by looking at the foundational aspects of wellness. We discuss: How mental health is impacted when the power supply for the body (food, sleep, exercise, breathing) isn't adequate Our primary attachment being to our body The impact of adrenaline in the body, and how that impacts folks with complex trauma, especially if they don't eat regularly How understanding wellness and the nervous system can help mental health professionals serve clients better The toolkit Dr. Allott would provide for every mental health practitioner Therapist wellness and why therapist burnout is so severe Self-care vs. self-neglect Dr. Allott's upcoming training on GLP-1s and mental health with PCT Why therapists are uniquely situated to provide care for people managing the effects of GLP-1 medications Listen here: https://personcenteredtech.com/group/podcast/ For more, visit our website. Resources for Listeners PCT Resources Live (and recorded) CE training: GLP-1s: Mental Health, Addiction, and Disordered Eating — What Therapists Need to Know Join Dr. Kristen Allott, ND LAc, for this three-credit-hour training, presented live on October 30, 2026, with on-demand self-study CE course access also included. This training will help therapists understand how GLP-1 medications may be supporting or compromising a client's well-being and provide a framework for navigating client conversations, setting realistic expectations, and "tipping the scales" toward safety and efficacy — all while remaining within their scope of practice. Resources from Dr. Kristen Allott To learn more about Dr. Kristen Allott, visit KristenAllott.com . The homepage links to all of her free handouts and videos, which you can share with your clients. You can also sign up for the Dynamic Brains Learning Collective , a free monthly virtual meeting where you can ask Dr. Allott your questions and she dives deeply into hot topics. You can learn more about her workbook , Fuel Your Brain, Not Your Anxiety , which walks you through the steps she uses to identify the physical causes of mental health challenges. Be sure to follow Dr. Allott on social media: Instagram: @KristenAllott Facebook: @DynamicPaths Finally, a quick note: Dr. Allott can only see individuals as patients if they live in Washington state. However, she is available to be contracted as a consultant for mental health professionals who want to engage more deeply with their clients and care for the whole body. She is also available for individualized seminars.

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  Episode #30

  Episode 630: "I Have to Report This, Right?" Mandatory Reporting and the Risk of Future Harm

  Sep 25, 202617 minS6

  Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we're discussing a topic that's come up frequently in the wake of the Clancy case: mandated reporting. We cover: Misconceptions around mandated reporting Mandatory reporting vs. other legal and ethical duties that apply What a clinician needs to evaluate when there is concern harm may occur Permission to disclose vs. duty to protect Tarasoff duties and liabilities Determining what is required and what is permitted under applicable law The framework that Eric Strom and Liath presented in the related CE course to determine what to do in these situations Listen here: https://personcenteredtech.com/group/podcast/ For more, visit our website. Resources for Listeners PCT Resources On-demand CE course: "I Have to Report This, Right?" Law and Ethics of Mandatory Reporting, Tarasoff Liability, and the Limits of Confidentiality When a client reveals possible abuse or a risk of harm, how do you determine whether a report is required, a disclosure is permitted, or another protective action is needed? In this three-hour legal-ethical CE course (APA and NBCC approved,) attorney and clinician Eric Ström and PCT's Liath Dalton work through these distinctions and their implications, real-world scenarios, differing state laws, and the decisions clinicians face when confidentiality and safety intersect. The course includes the PAUSE framework and worksheet to help you reach and document a proportionate, client-centered response. "This was one of the better, more involved and detailed CE's I have ever attended" "After working 40 years as a therapist, and 25+ of those years in private practice, this is the FIRST time 'Tarasoff' (its hx and utility) was made clear!" On-demand CE course: Legal-Ethical Cross-Jurisdictional Telemental Health in 2026 For clinicians practicing across state or national borders, this course examines how client location, clinician location, and licensure jurisdictions can affect confidentiality, mandatory reporting, emergency response, and other obligations. 3 legal-ethical CE credit hours. APA and NBCC approved. Direct Support and Consultation: Group Practice Care Premium — For group practice leaders who want support as questions arise, Premium includes weekly live and recorded Group Practice Office Hours, with a monthly session featuring therapist attorney Eric Ström, JD, PhD, LMHC. Solo Practice Care Premium — For solo clinicians who want support as practice questions arise, Premium includes weekly live and recorded Office Hours, with a monthly session featuring therapist attorney Eric Ström, JD, PhD, LMHC. Additional resources HHS: HIPAA Privacy Rule and Sharing Information Related to Mental Health — Guidance on when HIPAA permits mental health information to be shared, including circumstances involving safety concerns. HHS: Disclosure When a Patient Presents a Serious Danger — Explains HIPAA's permission to disclose information to someone reasonably able to prevent or lessen a serious and imminent threat, when the applicable conditions are met. Child Welfare Information Gateway: Mandatory Reporting of Child Abuse and Neglect — An overview of reporting requirements and how they vary across states.

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  Episode #29

  Episode 629: Does HIPAA Require TLS 1.2+ for Email? What Practices Actually Need to Know

  Sep 18, 202628 minS6

  Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we answer a listener question and provide clarification on whether securing outbound email in Google Workspace (as discussed in Episode 623) would constitute a HIPAA violation. We discuss: Why blanket claims about HIPAA violations or HIPAA requirements from service providers or vendors raise our ethical hackles Opportunistic vs. forced TLS Legacy TLS and how it would be used with the forced TLS setting configured in Google Workspace What HIPAA actually requires for email security Where NIST (National Institute for Standards of Technology) guidance fits in The actual risk analysis for legacy TLS Benefits of secure email services, and when it might make sense to cancel Data to gather from your secure email service to do your own risk analysis Listen here: https://personcenteredtech.com/group/podcast/ For more, visit our website. Resources for Listeners PCT Resources Episode 623: Now You Can Secure Outbound Email in Google Workspace Our earlier episode explaining the Google Workspace configuration that can require TLS for outbound email, what forced TLS does and does not protect, and how it fits into HIPAA security and risk management. PCT Article: A Practical Way to Secure Outbound Email in Google Workspace: What Mental Health Practices Need to Know PCT's detailed guide to enforced outbound TLS in Google Workspace, including the difference between opportunistic and enforced TLS, appropriate fallback methods, and considerations for deciding when ordinary inbox delivery versus escrow-style messaging is appropriate. PCT's Free Google Workspace Configuration Help Center Step-by-step guidance and video tutorials for configuring Google Workspace for HIPAA-compatible use, including the global outbound routing rule for requiring TLS. PCT Article: 3 Kinds of Email Security: How to Make an Informed and HIPAA-Aware Choice PCT's framework for understanding conventional email, TLS-secured email, and escrow/portal-style secure messaging—and choosing safeguards based on the information, client, and practice context. HIPAA Risk Analysis & Risk Mitigation Planning Service for Mental Health Practices — Care for your practice using our supportive, shame-free risk analysis and mitigation planning service. You'll have your Risk Analysis performed by a PCT consultant using a tool built specifically for mental health practices, along with a mitigation checklist to help you reduce identified risks. PCT's Comprehensive HIPAA Security Compliance Program bundles: For Group Practices For Solo Practitioners Comprehensive HIPAA Security Policies & Procedures Forms and logs for documenting the implementation and maintenance of Policies & Procedures Device & Workspace Security Suites Direct support and consultation from the PCT team and therapist-attorney Eric Ström, JD, PhD, LMHC HIPAA Risk Analysis & Risk Mitigation Planning service and tool HIPAA Security & Privacy Ethics training Group Practice Care Premium — Includes weekly live and recorded Group Practice Office Hours, including a monthly session with therapist and attorney Eric Ström, JD, PhD, LMHC; the Device Security Suite; the Remote Workspace Security Suite; and additional direct support and consultation resources. Resources 45 C.F.R. § 164.312 — HIPAA Security Rule Technical Safeguards The regulation itself, including the Transmission Security standard at § 164.312(e). HHS: Are Covered Entities Required to Use NIST Guidance Documents? HHS expressly states that NIST guidance can inform implementation, but use of NIST guidance documents is not itself required by the HIPAA Security Rule. HHS: Is the Use of Encryption Mandatory in the Security Rule? HHS explains the Security Rule's risk-based approach to encryption as an addressable implementation specification and the requirement to determine and document reasonable and appropriate safeguards. Google Workspace Admin Help: Ciphers for Gmail SMTP TLS Connections Google's current documentation on Gmail's support for TLS 1.0–1.3, its preference for newer TLS versions, and its continued support for legacy TLS during outbound negotiation when newer versions are unavailable. NIST SP 800-52 Rev. 2: Guidelines for the Selection, Configuration, and Use of TLS Implementations NIST's technical guidance on TLS versions, configuration, cryptographic standards, and migration to newer TLS protocols.

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  Episode #28

  Episode 628: HIPAA Security Officer: Who Leads, Who Does the Work, and Who's Liable?

  Sep 11, 202630 minS6

  Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we go over some common questions we get at PCT about the HIPAA designated Security Officer role. We discuss: The primary purpose of the Security Officer's role What is actually required of the person in this role Determining the right person for this role in your practice Tasks that can be passed off to a Deputy Security Officer Operational structure for Security Officers and Deputy Security Officers Whether the Security Officer or Deputy Security Officer hold individual liability in the event of a breach Listen here: https://personcenteredtech.com/group/podcast/ For more, visit our website.

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  Episode #27

  Episode 627: Key Takeaways from Day One of the 2026 NIST–OCR HIPAA Security Conference: Security Rule Updates & Risk Analysis

  Sep 4, 202624 minS6

  Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we recap what behavioral health practice owners should know from day one of the HIPAA Security Conference. We discuss: The timeline for proposed Security Rule changes What practices must have documented in writing according to the current Security Rule Encryption being reasonable and appropriate in almost every practice environment Expanding risk analysis enforcement initiative to include risk management Why risk analyses are foundational, and what they have to include that a gap analysis doesn't Listen here: https://personcenteredtech.com/group/podcast/ For more, visit our website. PCT Resources HIPAA Risk Analysis & Risk Mitigation Planning Service for Mental Health Practices — Care for your practice using our supportive, shame-free risk analysis and mitigation planning service. You'll have your Risk Analysis performed by a PCT consultant using a tool built specifically for mental health practices, along with a mitigation checklist to help you reduce identified risks. PCT's Comprehensive HIPAA Security Compliance Program bundles: For Group Practices For Solo Practitioners Comprehensive HIPAA Security Policies & Procedures Forms and logs for documenting the implementation and maintenance of Policies & Procedures Device & Workspace Security Suites Direct support and consultation from the PCT team and therapist-attorney Eric Ström, JD, PhD, LMHC HIPAA Risk Analysis & Risk Mitigation Planning service and tool HIPAA Security & Privacy Ethics training Episode 618: HIPAA Security Rule Update—What We Know, What We Don't, and What You Should Do Right Now — Our previous update on the proposed HIPAA Security Rule changes, the regulatory uncertainty surrounding them, and why practices should continue strengthening their security under the current rule while the rulemaking process unfolds. Group Practice Care Premium — Includes weekly live and recorded Group Practice Office Hours, including a monthly session with therapist and attorney Eric Ström, JD, PhD, LMHC; the Device Security Suite; the Remote Workspace Security Suite; and additional direct support and consultation resources. Resources HIPAA Security Rule Notice of Proposed Rulemaking Fact Sheet — The Office for Civil Rights' summary of the proposed Security Rule modifications, including greater specificity for Risk Analysis, written documentation requirements, defined compliance intervals, and proposed changes to "addressable" implementation specifications. Unified Agenda Entry for the HIPAA Security Rule — The current federal regulatory agenda lists the rulemaking as a long-term action with final action anticipated in July 2027. This is a planning estimate rather than a legal deadline or guaranteed publication date. HHS OCR Guidance on Risk Analysis — Official guidance explaining the required scope and elements of a HIPAA Security Risk Analysis, why "addressable" does not mean optional, and how Risk Analysis provides the foundation for an organization's risk-management decisions. HHS OCR Security Rule Guidance Materials — A collection of official Security Rule resources, including OCR presentations on Risk Management and Recognized Security Practices, educational papers, and links to relevant NIST publications.

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