Podcast outreach, with a paper trail.
Spreadsheets and mail merges lose the thread the moment a producer replies. PitchCentric keeps every pitch, reply, and booking in one auditable pipeline.
Why outreach breaks at scale.
The first ten pitches are easy to run from a spreadsheet. The trouble starts when the process works. A producer replies asking for dates; that thread now lives in one person's inbox. A second executive joins the program; their targets and your targets start colliding. Someone follows up on a show that already said no, because the no was recorded in a cell nobody re-read.
The spreadsheet does not fail at sending. It fails at state. Outreach is a pipeline with statuses, owners, and history, and the moment more than one person or more than one conversation is in flight, tracking that state by hand becomes the actual job. That is the point where teams either hire an ops person or adopt a system of record.
Discover, score, pitch, send, track.
Five stages, one pipeline. The scoring behind stages one and two is documented in full, and the catalog is browsable on the podcasts directory.
Discover
Search a catalog of more than 850,000 shows by topic, industry, audience, and guest history.
Score
Pod Score ranks the show; Booking Probability estimates your odds on it. Both are computed before you spend a pitch.
Pitch
AI drafts from the show's real recent episodes, then grades its own work before you approve.
Send
Delivery goes through your own Gmail or Outlook account. Follow-ups are scheduled, not remembered.
Track
Replies are detected and matched to the originating pitch. Status moves from sent to replied to booked without manual bookkeeping.
Send from your real inbox, and deliverability follows.
Most outreach platforms send from their own infrastructure, which means your pitch inherits the reputation of every message that shared the pipe. PitchCentric connects to your own Gmail or Outlook account through OAuth and sends as you. Your pitch carries your address, your domain, and your sending history, and it arrives the way a personal email arrives.
This is also why the platform has no blast mode. Pitches are drafted one show at a time, grounded in that show's actual episodes, and sent at a human cadence from a human account. Mail providers reward exactly that pattern, and producers can tell the difference before they have read a full sentence.
The audit trail comms leaders need.
When earned media is someone's job, someone else eventually asks what the work produced. PitchCentric answers that question with records rather than recollection.
If you run outreach for several executives at once, the comms teams page covers the multi-profile workflow in detail. Agencies managing many clients should start with the agency workspace.
Questions, answered.
How is this different from a mail merge or a sales sequencer?
Sequencers optimize for volume; podcast outreach dies on volume. PitchCentric drafts each pitch from the target show's real recent episodes, scores the show for Booking Probability first, sends through your own Gmail or Outlook account, and matches every producer reply back to the pitch that earned it. The unit of work is one considered pitch, not a blast.
Does my team send from a shared platform address?
No. Every operator connects their own Gmail or Outlook inbox via OAuth, and pitches send from the real account of the person, or the executive, doing the outreach. Producers reply to a human address, and those replies land both in that inbox and in the shared pipeline.
What does podcast outreach software cost?
PitchCentric starts at $39 per month for a solo profile and $199 per month for teams running multiple executives, with a 15-day free trial, card required. Full plan details are on the pricing page.
Outreach you can show your CCO.
One pipeline from discovery to booking, sent from your own inbox, with every step on the record.
15-day free trial, card required. Plans from $39 per month.